Gintronics.com

Privacy Policy

Last updated: 8/11/2024

Gintronics BV (“we,” “us,” or “our”) is committed to protecting the privacy and security of the personal data of our clients, partners, and visitors. This Privacy Policy describes how we collect, use, and safeguard your information in compliance with the General Data Protection Regulation (GDPR) and the EU Artificial Intelligence (AI) Act.

By accessing or using our services, you agree to the collection, use, and processing of your information in accordance with this Privacy Policy.

1. Who We Are

Gintronics BV
Address: Tategemstraat 22, 8790 Waregem
Website: https://gintronics.com
Email: privacy@gintronics.com

Gintronics BV is an AI consultancy firm that provides services to assist organizations in implementing AI-driven solutions in a responsible and compliant manner.

2. Scope of This Policy

This Privacy Policy applies to:

  • Visitors to our website;
  • Clients using our AI consultancy services;
  • Third-party partners and vendors associated with our projects.

It covers data collection, processing, and sharing practices for both online and offline interactions.

3. Information We Collect

We may collect and process the following types of information:

3.1 Personal Information

  • Identity Data: Name, job title, organization, email address, and phone number.
  • Technical Data: IP address, browser type, time zone, operating system, and website usage statistics.
  • Financial Data: Billing and payment details if relevant to the services provided.

3.2 Special Categories of Data

In accordance with GDPR, we limit the processing of sensitive personal data and only collect or process such data with explicit consent, or when required by law.

3.3 AI-Specific Data

As part of our consultancy services, we may work with anonymized datasets and train AI models based on data provided by clients. All personal data used in these processes is anonymized or pseudonymized to ensure privacy.

4. How We Use Your Information

We use personal data for the following purposes:

  • Service Provision: To deliver and improve our AI consultancy services.
  • Client Support and Communication: To address inquiries and provide updates.
  • Compliance and Legal Obligations: To comply with GDPR, the AI Act, and other applicable laws.
  • AI Development and Training: In accordance with the EU AI Act, data used in AI development will adhere to high standards of transparency, safety, and non-discrimination.

5. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

  • Consent: Where you have provided clear consent for us to process your data.
  • Contractual Necessity: Where processing is required to fulfill a contract with you.
  • Legal Obligation: Where processing is necessary to comply with regulatory and legal obligations.
  • Legitimate Interests: For the purpose of developing and improving our services, provided it does not override your fundamental rights.

6. Data Retention

We retain personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by law. Anonymized data for AI development may be retained indefinitely for performance and accuracy improvements, ensuring it remains non-identifiable.

7. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, or loss. Our security measures are reviewed regularly to maintain compliance with GDPR and the AI Act’s requirements for AI safety, reliability, and accuracy.

8. Your Rights Under GDPR

You have the following rights under the GDPR:

  • Right to Access: Request access to your personal data.
  • Right to Rectification: Correct any inaccuracies in your data.
  • Right to Erasure: Request deletion of your data where applicable.
  • Right to Restrict Processing: Limit how your data is processed.
  • Right to Data Portability: Obtain a copy of your data in a usable format.
  • Right to Object: Object to the processing of your data for certain purposes.
  • Right to Withdraw Consent: Withdraw consent at any time for data processed based on consent.

For inquiries about your rights, contact us at [Your email address].

9. Data Sharing and Transfers

We do not sell or share personal data with third parties for marketing purposes. Data may be shared with trusted partners only for purposes relevant to the provision of our services. Where such transfers are necessary, we ensure compliance with GDPR requirements.

International Transfers: In cases where data is transferred outside the European Economic Area (EEA), Gintronics BV ensures adequate protection measures, including standard contractual clauses as stipulated by the European Commission.

10. Automated Decision-Making and AI Transparency

Gintronics BV adheres to the AI Act’s requirements for transparency in AI systems. We ensure that any AI-based decisions are explainable, fair, and transparent, and that they avoid discrimination. Automated decisions that impact individuals’ rights or freedoms are made with human oversight and transparency.

11. Cookies

Our website may use cookies to enhance your browsing experience. For more details, please refer to our Cookie Policy.

12. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect changes in regulations or our data practices. Updates will be posted on our website, and the “last updated” date will be amended accordingly.

By using our services, you acknowledge that you have read and understood this Privacy Policy.